Top tips on planning a marquee wedding or party.
Marquee wedding and parties are becoming more and more popular due to the fact that clients are able to host their events at the own homes and have more freedom to have their wedding or party their way without typical venue rules. However planning a marquee event is a lot more work as you need to start from scratch! Nothing is organised or prepared for you like it would be with a typical events venue. In this post I am going to share with you my top tips for planning your marquee event and certain things you need to think about before deciding if it is the right decision for you.
Choosing your marquee.
There are many different types and options when it comes to marquees that you can choose from to host your event. From traditional style, framed, clear span, tented or tipis. You can also choose where to have windows and doors and if you want to incorporate any of your garden features in the marquee. Make sure you speak to your provider when you have a site visit about what they think would be the best option for the land it will be on and then discuss the different design features you can incorporate. It is also worth thinking about how you want the marquee to be set out for your event as this can effect the shape, for example will you want round or long tables and also think about your flooring, ideally the ground will be flat with carpet on top to provide a solid surface for a dancefloor, bar, caterers etc.
When hiring a marquee there are also some other suppliers you need to get on board to make sure that the space acts as a suitable venue before you can start thinking about decor.
Toilets are a must, if you are happy to let guests use the toilet in the house this will save you some money but remember that this would be in constant use and you would probably need to have someone nearby to act as an attendant and make sure toilet roll, soap and towels are replenished. The other option is to hire in mobile toilets, and I don’t mean those horrible portaloos you see at festivals. There are lots of toilet hire for events companies that have set up now and they offer ‘luxury’ toilet blocks which work really well for marquee events. You are also able to set up ladies and gents so not everyone is queuing for one toilet!
Your going to need power flowing through to the marquee so make sure that you speak to all your suppliers – caterers, entertainment, bar etc to find out how much power they need and then speak to your generator supplier to make sure that you provide the right amount of power for all suppliers so that they can provide their service efficiently.
Skips are a good option especially for all the waste that will be coming from the caterers. This can be hidden around the back of the marquee so it is not seen by guests but it is certainly something to think about.
Your caterers will need a catering annex (basically a kitchen marquee) so that they can cook, prep and serve your food. Again speak to your catering team to see how large they would need this to be and any other requirements that the annex needs to have so that you can relay this to your marquee supplier.
When inviting your guests over for a party make sure you think about parking! You don’t want to be blocking up roads and causing traffic jams! Are you friendly with your neighbours? Can you borrow their land? Is there a field you can use (not in the winter though!) Make sure you have a good plan for any guests that would want to drive to the party.
Lighting is a MUST. Both inside and outside the marquee. You can hire a separate lighting company to look after this or ask your marquee supplier what they can provide for you. Practical lighting, coloured uplighters and don’t forget lighting up path ways, exits and the car park. Also if you have any areas outside the marquee where guests would be gathering for a period of time such as a BBQ station make sure this is also lit up.
With items such as generators and lighting make sure that you have someone on site who can lay these cables safety and run the cables to the required locations for you. It can be worth having an engineer on site for your event If you have lots of suppliers using the generator just in case the power trips or the generator cuts out.